AI Proposal Platform: HeyIris
Website: https://www.heyiris.ai
Target Audience: Mid-to-large AEC firms with recurring RFPs
Best Use Case: Rapid content development while maintaining a unified voice across proposals
HeyIris Overview for AEC Firms
HeyIris is an AI-powered response management platform that simplifies the creation of RFIs, RFQs, and RFPs. It leverages an organization’s existing content and integrates with external data sources to draft responses more efficiently, while preserving the organization's voice and branding.
Key AI RFP Automation Features
The Pros
Frictionless IT Integration: Because it acts as an open system integrating directly with SharePoint, Google Drive, Salesforce, and Dropbox, your team doesn't have to migrate files to a scary new silo.
Automated Version Control: Automatically pushing the most current approved versions of text strings solves one of the biggest hazards in AEC marketing—accidentally using outdated boilerplates or expired project metrics.
Unified Voice Multiplier: Training an AI engine to learn your firm’s tone across 3–4 historical projects means your technical subject matter experts (SMEs) can dump raw data into the system, and it will output text that matches a cohesive corporate voice.
Cross-Entity Collaboration: Being able to seamlessly collaborate with both internal staff and external joint-venture (JV) partners or sub-consultants within the same staging dashboard is a massive win for complex, multi-firm pursuits.
The Cons
Drafting Speedbumps: While it generates drafts comparable to an entry-level assistant, the fact that this is not advisable means senior marketers will still need to allocate heavy oversight and review time. It’s an assistant, not an autopilot system.
The "No Real-Time Editing" Bottleneck: Lacking real-time simultaneous editing (like Google Docs) means team members might find themselves stepping on each other's toes or dealing with "locked document" workflow delays during tight submittal windows.
The InDesign Detour: Because it offers limited templates and is built for "assembly rather than final formatting," it cannot bypass your traditional publication pipeline. Your team will still face the manual labor bottleneck of exporting everything to Microsoft Word and rebuilding or polishing it inside Adobe InDesign.
Fragmented Delivery Pipeline: Since it is strictly an assembly tool and not a delivery or e-signature platform, you still have to maintain separate secondary systems to handle the final client signing, closing, and tracking phases.
Pricing
Power Users: ~$15,000/user (minimum 3 users)
Teams up to 10: ~$1,200/user
Tiered pricing based on user role
Onboarding/ Trial
· Trial available following a vetting process
AEC Industry Considerations
Ideal for mid-to-large AEC firms with recurring proposal needs
Requires strategic calibration by experienced marketing professionals to establish baseline template consistency and optimize AI outputs.
Not recommended for highly complex public sector solicitations that require intricate, rigid government form formatting or extensive external document merging.
Benefits grow as the system learns over multiple proposal cycles
Final Summary
HeyIris accelerates proposal development through AI while preserving a firm’s voice and content structure. Best for teams with stable content libraries and regular RFP activity. See AI Proposal Summary.
Ready to master these frameworks? Explore our specialized, self-paced training programs built specifically for AEC professionals and firms.
